How to Manage Contracts on Your Website
Contract management is a difficult task for many business owners. Contracts are time-intensive and often require multiple rounds of approvals before all parties can sign them. These days, it’s not enough to store contracts in your filing cabinet or email them back and forth between co-signers.
Businesses need an efficient way to manage their contracts online so that different people on the team can collaborate without having to take extra steps like printing out copies or submitting large file attachments via email. Read on to find out how to manage your website’s contracts from start to finish with contract management software.
1. Start with a Consistent Design
A contract management software website like ContractSafe UK has three components: a search bar, a list of current and available contracts, and a platform for creating and signing new contracts.
It’s essential to establish the same design pattern on your site so that users can easily find what they need no matter where they are. The design should also be consistent on every page — if the search bar is prominent and easy to use on your home page, it should be easy to find and use on subsequent pages.
2. Make Contracts Searchable
Today’s contracts are long and detailed, containing dozens of items with complicated legal language. It can be difficult for users to take in all the information and compare items side-by-side when reading through a contract.
To make compare-and-contrast easier, it’s ideal that contracts be searchable by keyword. That allows users to find key terms like “compensation” or “ownership percentage” rather than flipping through the entire contract to find a single word.
3. Publish Contract Templates
Contracts can vary in length, complexity, and organization. Many businesses have a standard format when creating new contracts, but it’s not always easy for co-signers to remember each contract’s formatting when signing online.
To solve the problem, publish each contract’s template on the website so that co-signers know exactly what to expect when they get an email asking them to sign it.
4. Make It Easy for Users to Read Contracts
Contracts are inherently wordy and difficult to understand at first glance. For example, UCC Article 2 contains over 1,000 words without any line breaks or spacing between paragraphs.
To make contracts as easy as possible for co-signers to read and understand, it’s a good idea to break up the text into several smaller paragraphs and supply headings where appropriate.
5. Add Comments System
For many businesses, the contract is only the first step in a long negotiation process. To make that easier, you should add an easy-to-use comments system to your website so that co-signers can ask questions and update items with anyone who has access to the contract.
That makes it easier for users to see the proposed changes and discuss them with other co-signers before finalizing the contract.
6. Integrate it With Your Payment System
Another important aspect of a contract management website is how you handle payments. The best way to do that is using an integrated payment system so that the moment your users sign off on a new contract, it gets processed, completed, and made available to both parties. The process makes it easier for users to manage all their contracts with a single click of the mouse.
7. Promote Signing Via Email Marketing
Since your website is likely your most frequently changing sales channel, it’s crucial that co-signers can access the site from anywhere. That can be a problem for mobile users since most contract management software is only compatible with desktop browsers.
Most traditional marketing campaigns aren’t effective in getting users onto your website in the first place, but email marketing solves the problem by sending out an alert every time a new contract becomes available for signing.
8. Integrate with Other Platforms
Finally, it’s essential to make sure that your contract management website fits in with the rest of your business’s online presence. The best way to do it is by integrating your site with other well-known platforms like Google Drive. The more options you give to your co-signers, the more likely they will choose your platform to complete their contracts.
9. Allow Users to Track Invoices
Once a contract gets signed and completed, it’s important that users can keep track of their invoices on an ongoing basis. The best way to do that is by adding an easy-to-use invoice tracking system so that co-signers know exactly when each invoice gets paid and processed.
10. Offer Contract Templates for Download
When you first launch your contract management website, it’s essential to attract as many new co-signers as possible. The best way to do that is by offering multiple contract templates that users can download for free. That helps increase platform awareness and encourages users to sign up and start using your site to manage their contracts in the future.
As you can see, there are many things you can do to improve your website’s performance the moment it goes live. As more users sign up, you can test new features regularly to create an even better contract management platform. By following these steps closely, you’re sure to give your co-signers what they’ve been looking for and improve your platform’s performance at the same time.